Board of Directors Approved 08/08/03

Minutes
July 10, 2003

Present: Bardizbanian, Gemmer, Steiner, Frisbie, Olsen, Fell, Brooks, Justus, French, Capozzo, Sottana

Excused: Wilson, Hughes
Ex-Officio: Koch
Guests: Bob Williams, Rhonda Stallings

The meeting commenced at 6:30 p.m.

Minutes of June 5, 2003
Olsen motioned to approved, Brooks seconded.  The motion carried.

Treasurer's Report
Accepted.

Committees

Pool:   See motions.

Greens: Installation of the tee signs is anticipated prior to the Mens' Invitational. The NCGA has increased our course rating.  Story will be receiving repair costs for the bridge and will present it to the August Board.

Golf:  The committee is requesting the Board to approve "Irons only" at the driving range due to safety issues.  The request was not approved due to lack of a motion.  The Board expects members to follow the rules and not hit their balls over the fence or into #16.

House: See Motions.

Tennis: The committee is requesting speed bumps between the stone wall and the entrance to the Pro Shop as well as a stop sign and the corner of Country Club Drive and Sydney Jones Drive.  They would also like to extend the netting for golf ball protection.
Capozzo will attend the next Tennis meeting to discuss tennis tournament usage and court availability to members.

B&G: Dry rot repair is scheduled for the Mansion entry and Oakroom patio in August.

Membership Sales & Notations
Prospective Members
Frank and Doris Mize
Rex and Carol Massier
French motioned to approve, Olsen seconded.  The motion carried subject to completion of the two week posting period.  The Board took note of three Notice To Sell forms and one reduction in the selling price of a membership.  These notices will be effective July 11, 2003.

Course Water Coolers
The women's golf group originally purchased the igloo water coolers for the golf course.  The Club has a sanitation program in place to keep the drinking containers as safe as possible.  A decision whether or not to keep the coolers on the course was tabled until the August Board meeting.

Correspondence
See Motions.

Dress Code Policy
Rhonda Stallings would like the Board to re-evaluate the dress code for the Terrace and Pool areas for the purpose of updating the policy.  Olsen encouraged Stallings to draft a dress code for these areas and present it to the Rules & By-Laws committee for recommendation.  The committee will meet in mid July.

Motions

Pool:
The chairman of the Pool Committee, Bob Williams presented plans for the Pool Fitness Facility.  Williams stated a fitness facility would enhance value of a membership, provide a full service country club, improve the ability to sell memberships, attract a broad range of new members, and enable members to improve their physical and metal well being.  He asked the Board to approve an expenditure of up to $100,000 for the construction and outfitting of a fitness center in the second level of the Pool House.
The proposed time table: commence construction October 1, 2003 to October 31, 2003 and opening the facility December 1, 2003.
The Board discussed facility supervision, age restriction, and a key cards system.  Capozzo will contact the Club insurance carrier to see what impact, if any, will occur.
Gemmer motioned to approve the request for $100,000 from C.I.F. for the construction and outfitting of the fitness facility.  Frisbie seconded and amended that the approval is subject to the cost of insurance.  Justus seconded, the motion carried.  Bardizbanian will ask Williams to oversee the project.

House:
The committee is requesting $1,248.00 to complete the faux Roman shades in the Terrace and $400.00 to refurbish the stone table in the Terrace Atrium.  Frisbie motioned to approve funds from the C.I.F., Olsen seconded.  The motion carried.

Master Plan
The committee is working on various payment options for the 10 year Master Plan and is requesting an amount not to exceed $10,000 for an appraisal of the Club to assist in determining the funds needed to finance.  The last appraisal received was from McFadden five years ago.   The committee would like to use the same appraiser.  The appraisal will take approximately five weeks to receive.  Olsen motioned to approve, Frisbie seconded.   The motion carried.

USGA Women's Mid-Amateur Championship:
A letter from a Club member, who is also a member of the USGA Mid-Amateur Championship committee, requested the gratuitous use of the golf course as a qualifying site for the 2005 USGA Women's Mid-Amateur Championship on Tuesday, August 16, 2005. Olsen motion to approve,  Gemmer seconded.  The motion carried.

Water Softener:
Capozzo request $700.00 to $800.00 for a new softener at the Terrace.  Olsen motioned to approve, Brooks seconded.  The motion carried.

The meeting adjourned at 9:05 p.m.

Respectfully Submitted,
John Justus, Secretary